DMS (Document Management System) is a document management system TakeIT built for a group of companies with more than 10,000 employees. We delivered it end to end, from architecture and backend to the web interface. Internal documents move digitally along clear approval routes, replacing paper and manual processes.
At its core are financial documents, above all payment requests. An employee creates a document, which then goes through multi-level approval according to company rules. Every document has a clear status and an action history, so everyone involved sees which stage it is at and who needs to act. For foreign-currency documents, the exchange rate comes automatically from the National Bank of Moldova (NBM).
DMS has a two-way integration with UNA ERP. Data flows automatically between the two systems and is validated and matched correctly, with no double entry and no mismatches. The backend is modular, so new document types and approval routes are easy to add.
With many employees using it every day, the system is built for volume and security. Database queries are optimized for speed. Concurrency control stops two users from changing the same document at once, and data consistency and security are enforced across every workflow.